Notion (productivity software)

Notion is a collaboration platform with Markdown and includes kanban boards, tasks, wikis and databases. It is a workspace for notetaking, knowledge and data management, as well as project and task management.{{cite web|date=8 June 2018|title=Notion goes where Evernote dares not: what you need to know|url=https://androidcommunity.com/notion-goes-where-evernote-dares-not-what-you-need-to-know-20180608/|work=Android Community|access-date=10 October 2018|archive-date=6 August 2021|archive-url=https://web.archive.org/web/20210806123545/https://androidcommunity.com/notion-goes-where-evernote-dares-not-what-you-need-to-know-20180608/|url-status=live}} It has file management in a single workspace, allowing users to comment on ongoing projects, participate in discussions, and receive feedback.{{Cite web |last=Probst |first=Collin |date=2022-07-13 |title=5 things you need to know about Notion |url=https://www.techradar.com/features/5-things-you-need-to-know-about-notion |access-date=2022-12-20 |website=TechRadar |language=en |archive-date=2022-12-20 |archive-url=https://web.archive.org/web/20221220173246/https://www.techradar.com/features/5-things-you-need-to-know-about-notion |url-status=live }} It can be accessed by cross-platform apps and by most web browsers.{{Cite web|last=Raphael|first=J. R.|date=2021-10-27|title=3 fantastic ways Notion can make you more efficient|url=https://www.computerworld.com/article/3636153/3-fantastic-ways-notion-can-make-you-more-efficient.html|access-date=2022-02-08|website=Computerworld|language=en|archive-date=2022-02-08|archive-url=https://web.archive.org/web/20220208161920/https://www.computerworld.com/article/3636153/3-fantastic-ways-notion-can-make-you-more-efficient.html|url-status=live}}

It includes a "clipper" for screenshotting content from webpages.{{Cite web|last=Newton|first=Casey|date=2019-03-06|title=Notion's new web clipper makes it a powerful competitor to Evernote|url=https://www.theverge.com/2019/3/6/18251787/notion-evernote-web-clipper-import-tool|access-date=2022-02-02|website=The Verge|language=en|archive-date=2022-02-02|archive-url=https://web.archive.org/web/20220202174146/https://www.theverge.com/2019/3/6/18251787/notion-evernote-web-clipper-import-tool|url-status=live}} It exists for users to schedule tasks, manage files, save documents, set reminders, keep agendas, and organize their work. LaTeX support allows writing and pasting equations in block or inline form.{{Cite web |last=Lee |first=Joel |date=2019-02-05 |title=The 7 Best Note-Taking Apps for Programmers and Coders |url=https://www.makeuseof.com/tag/best-note-taking-tools-programmers/ |access-date=2022-10-27 |website=MUO |language=en-US |archive-date=2022-10-27 |archive-url=https://web.archive.org/web/20221027162140/https://www.makeuseof.com/tag/best-note-taking-tools-programmers/ |url-status=live }}

Notion Labs, Inc. was created as a startup in San Francisco, California, founded in 2013 by Ivan Zhao, Chris Prucha, Jessica Lam, Simon Last, and Toby Schachman.{{Cite web |last= |first= |title=Notion Labs, Inc. Company Profile: Financials, Valuation, and Growth |url=https://system.privco.com/company/notion-labs |access-date=2022-07-21 |website=PrivCo |language=English |archive-date=2023-02-09 |archive-url=https://web.archive.org/web/20230209081337/https://system.privco.com/company/notion-labs |url-status=live }}

In August 2016, Notion 1.0 was released on Product Hunt and was nominated for Golden Kitty 2016 in desktop product.

In March 2018, Notion 2.0 was released. At that point, the company had fewer than 10 employees.{{Cite web |last=Shah |first=Hiten |date=2019-05-28 |title=How Ivan Zhao's Notion Is Going After Atlassian and Why It Just Might Win |url=https://usefyi.com/notion-history/ |access-date=2020-02-05 |website=FYI |archive-date=2021-06-19 |archive-url=https://web.archive.org/web/20210619024528/https://nira.com/notion-history/ |url-status=live }}

In June 2018, an Android app was released.{{cite web |date=7 June 2018 |title=Notion brings its powerful note-taking app to Android |url=https://www.theverge.com/2018/6/7/17434754/notion-android-app-notes-productivity-review |work=The Verge |access-date=10 October 2018 |archive-date=7 June 2018 |archive-url=https://web.archive.org/web/20180607154630/https://www.theverge.com/2018/6/7/17434754/notion-android-app-notes-productivity-review |url-status=live }}

In September 2019, the company announced it had reached 1 million users.{{Cite news |last=Griffith |first=Erin |date=2020-04-01 |title=Notion, Maker of Collaboration Software, Raises $50 Million |url=https://www.nytimes.com/2020/04/01/technology/notion-startup-fund-raising.html |access-date=2021-09-08 |work=The New York Times |language=en-US |issn=0362-4331 |archive-date=2022-01-05 |archive-url=https://web.archive.org/web/20220105112433/https://www.nytimes.com/2020/04/01/technology/notion-startup-fund-raising.html |url-status=live }}

In January 2020, Notion had $50 million in investments from Index Ventures and others. In April 2020, it was valued at two billion dollars.{{Cite web |date=2020-08-11 |title=레고블록처럼 사용하는 생산성 앱 '노션' 한국어 버전 정식 출시 |trans-title=Full release of productivity app 'Notion' in Korean |url=https://www.techm.kr/news/articleView.html?idxno=74234 |access-date=2021-05-07 |website=테크M |language=ko |archive-date=2021-05-07 |archive-url=https://web.archive.org/web/20210507120542/https://www.techm.kr/news/articleView.html?idxno=74234 |url-status=live }}

On September 7, 2021, Notion acquired Automate.io, a Hyderabad-based startup.{{cite web |date=8 September 2021 |title=Notion acquires India's Automate.io in push to accelerate product expansion |url=https://techcrunch.com/2021/09/08/notion-acquires-indias-automate-io-in-push-to-accelerate-product-expansion/ |access-date=1 October 2021 |website=Techcrunch |archive-date=8 September 2021 |archive-url=https://web.archive.org/web/20210908140400/https://techcrunch.com/2021/09/08/notion-acquires-indias-automate-io-in-push-to-accelerate-product-expansion/ |url-status=live }} In October of that year, a new round of funding led by Coatue Management and Sequoia Capital helped Notion raise $275 million. The investment valued Notion at $10 billion, and the company had 20 million users.{{Cite web |last=Konrad |first=Alex |title=Notion Reaches $10 Billion Valuation, Boosted By Remote Work — And TikTok |url=https://www.forbes.com/sites/alexkonrad/2021/10/08/notion-raises-at-10-billion-valuation-boosted-by-remote-work-tiktok/ |access-date=2022-01-28 |website=Forbes |language=en |archive-date=2021-10-08 |archive-url=https://web.archive.org/web/20211008150604/https://www.forbes.com/sites/alexkonrad/2021/10/08/notion-raises-at-10-billion-valuation-boosted-by-remote-work-tiktok/ |url-status=live }}

In 2022, Notion launched the Notion Certified Program, an accreditation for users to expand their use of the platform.{{Cite web |last=Lawrence |first=Lizzy |date=2022-03-02 |title=Notion wants to mobilize your Notion-obsessed employees |url=https://www.protocol.com/workplace/notion-conference-enterprise-productivity-influencer |url-status=dead |archive-url=https://web.archive.org/web/20220303154939/https://www.protocol.com/workplace/notion-conference-enterprise-productivity-influencer |archive-date=2022-03-03 |access-date=2022-03-08 |website=Protocol |language=en}}{{Cite web |last=Finnegan |first=Matthew |date=2022-03-04 |title=Coda and Notion turn up the heat on Microsoft Office |url=https://www.computerworld.com/article/3652691/coda-and-notion-turn-up-the-heat-on-microsoft-office.html |access-date=2022-03-08 |website=Computerworld |language=en |archive-date=2022-03-04 |archive-url=https://web.archive.org/web/20220304221344/https://www.computerworld.com/article/3652691/coda-and-notion-turn-up-the-heat-on-microsoft-office.html |url-status=live }} It also joined the Security First Initiative, a group of tech companies pledged to sharing security information with their customers.{{Cite web |last= |first= |date=2022-03-08 |title=Utah-based Whistic leads out in new security-first initiative consortium |url=https://www.utahbusiness.com/utah-based-whistic-leads-out-in-new-security-first-initiative-consortium/ |access-date=2022-03-09 |website=Utah Business |language=en-US |archive-date=2022-03-09 |archive-url=https://web.archive.org/web/20220309035351/https://www.utahbusiness.com/utah-based-whistic-leads-out-in-new-security-first-initiative-consortium/ |url-status=live }}

In June 2022, Notion acquired the calendar software Cron.{{Cite web |last=Allison |first=Angela |date=2022-06-09 |title=Notion Acquires Cron, the Next-Generation Calendar |url=https://www.businesswire.com/news/home/20220609005319/en/Notion-Acquires-Cron-the-Next-Generation-Calendar |accessdate=2024-04-07 |website=Business Wire |language=en |archive-date=2024-04-08 |archive-url=https://web.archive.org/web/20240408035814/https://www.businesswire.com/news/home/20220609005319/en/Notion-Acquires-Cron-the-Next-Generation-Calendar |url-status=live }}{{Cite web |date=2022-06-09 |title=Notion acquires Cron, the next-generation calendar |url=https://www.notion.so/blog/notion-acquires-cron |accessdate=2024-04-07 |website=notion.so |language=en |archive-date=2024-04-08 |archive-url=https://web.archive.org/web/20240408034312/https://www.notion.so/blog/notion-acquires-cron |url-status=live }}{{Cite web |last=Schaad |first=Raphael |date=2022-06-09 |title=Cron × Notion |url=https://cron.com/blog/2022-06-09-cron+notion |accessdate=2024-04-07 |website=cron.com |language=en |archive-date=2024-04-08 |archive-url=https://web.archive.org/web/20240408034312/https://cron.com/blog/2022-06-09-cron+notion |url-status=live }}

In July 2022, Notion acquired FlowDash.{{Cite web |last=Carson |first=Biz |title=Why Notion bought Flowdash and did a tender offer - Protocol |url=https://www.protocol.com/workplace/notion-flowdash-acquisition-tender-offer |url-status=dead |archive-url=https://web.archive.org/web/20240212014927/https://www.protocol.com/workplace/notion-flowdash-acquisition-tender-offer |archive-date=2024-02-12 |access-date=2024-02-12 |website=www.protocol.com |language=en}}

In November 2022, Notion announced its official Japanese release.{{Cite web |date=2022-11-10 |title=Notion「日本語正式版」になる |url=https://www.watch.impress.co.jp/docs/news/1454615.html |accessdate=2022-11-10 |website=www.watch.impress.co.jp |archive-date=2022-11-10 |archive-url=https://web.archive.org/web/20221110024623/https://www.watch.impress.co.jp/docs/news/1454615.html |url-status=live }}

In February 2023, Notion released the "Notion AI" service that can be used on the workspace.{{Cite web |date=2023-02-24 |title=What Is Notion AI? The Latest Buzzy Writing Assistant, Explained |url=https://screenrant.com/what-is-notion-ai/ |accessdate=2023-02-26 |website=screenrant.com |archive-date=2023-02-24 |archive-url=https://web.archive.org/web/20230224022103/https://screenrant.com/what-is-notion-ai/ |url-status=live }}

In April 2023, Notion released multi-factor authentication for its users.{{Cite web |title=2-step verification – Notion Help Center |url=https://www.notion.so/help/two-step-verification |access-date=2023-05-02 |website=Notion |language=en-us |archive-date=2023-04-25 |archive-url=https://web.archive.org/web/20230425044229/https://www.notion.so/help/two-step-verification |url-status=live }}

In November 2023, Notion released 'Q&A', an AI feature allowing users to ask questions directly to AI and receive answers based on information stored in the workspace.

On January 17, 2024, Notion released their second product 'Notion Calendar', a fully-featured calendar application with integrations to Notion pages and databases.{{Cite web |last=Lardinois |first=Frederic |date=2024-01-17 |title=Notion launches a standalone calendar app |url=https://techcrunch.com/2024/01/17/notion-launches-a-calendar-app/ |accessdate=2024-04-07 |website=TechCrunch |language=en |archive-date=2024-04-08 |archive-url=https://web.archive.org/web/20240408035251/https://techcrunch.com/2024/01/17/notion-launches-a-calendar-app/ |url-status=live }}{{Cite web |last=Schaad |first=Raphael |date=2024-01-17 |title=Introducing Notion Calendar: an integrated calendar for work and life |url=https://www.notion.so/blog/introducing-notion-calendar |accessdate=2024-04-07 |website=notion.so |language=en |archive-date=2024-04-08 |archive-url=https://web.archive.org/web/20240408035251/https://www.notion.so/blog/introducing-notion-calendar |url-status=live }}{{Cite web |last=Schaad |first=Raphael |date=2024-01-17 |title=Cron is now Notion Calendar |url=https://cron.com/blog/2024-01-17-cron-is-now-notion-calendar |accessdate=2024-04-07 |website=cron.com |language=en |archive-date=2024-04-08 |archive-url=https://web.archive.org/web/20240408035253/https://cron.com/blog/2024-01-17-cron-is-now-notion-calendar |url-status=live }}

On February 9, 2024, Notion acquired the email service Skiff.{{cite web |last1=Kothari |first1=Akshay |date=9 February 2024 |title=Meet Skiff, the newest member of the Notion family |url=https://www.notion.so/blog/meet-skiff-the-newest-member-of-the-notion-family |access-date=10 February 2024 |website=Notion |language=en-us |archive-date=10 February 2024 |archive-url=https://web.archive.org/web/20240210003128/https://www.notion.so/blog/meet-skiff-the-newest-member-of-the-notion-family |url-status=live }}{{cite web |last1=Mehta |first1=Ivan |date=10 February 2024 |title=Notion acquires privacy-focused productivity platform Skiff |url=https://techcrunch.com/2024/02/09/notion-acquires-privacy-focused-productivity-platform-skiff/ |access-date=10 February 2024 |website=TechCrunch |archive-date=10 February 2024 |archive-url=https://web.archive.org/web/20240210034852/https://techcrunch.com/2024/02/09/notion-acquires-privacy-focused-productivity-platform-skiff/ |url-status=live }}

On October 24, 2024, at the Make with Notion conference, Notion announced Notion Mail, a new email application, as well as Forms, Layouts, and new Automation workflows including Formulas in Automations.{{Cite AV media |url=https://www.youtube.com/watch?v=k0PJHSG4yqM |title=Make with Notion 2024: Product Launch Keynote (Ivan Zhao) |date=2024-11-04 |last=Notion |access-date=2025-01-08 |via=YouTube}}

It uses AI and a library of free and fee-based templates. With the Notion AI functionality, users can write and improve content, summarize existing notes, daily standup, adjust the tone, translate or check text.{{Cite web |last=Kelly |first=Will |date=2023-01-20 |title=Evernote and Notion take aim at enterprise collaboration market |url=https://www.techtarget.com/searchunifiedcommunications/tip/Evernote-and-Notion-take-aim-at-enterprise-collaboration-market |access-date=2023-02-14 |website=TechTarget |language=en |archive-date=2023-02-14 |archive-url=https://web.archive.org/web/20230214170029/https://www.techtarget.com/searchunifiedcommunications/tip/Evernote-and-Notion-take-aim-at-enterprise-collaboration-market |url-status=live }}{{Cite web |last=Snyder |first=Brady |date=2023-02-24 |title=What Is Notion AI? The Latest Buzzy Writing Assistant, Explained |url=https://screenrant.com/what-is-notion-ai/ |access-date=2023-02-24 |website=ScreenRant |language=en |archive-date=2023-02-24 |archive-url=https://web.archive.org/web/20230224022103/https://screenrant.com/what-is-notion-ai/ |url-status=live }} Security features include Security Assertion Markup Language single sign-on and private team spaces for their Business and Enterprise tiers.

Notion enables its users to integrate with more than 70 other SaaS tools, such as Slack, GitHub, GitLab, Zoom, Jira, Cisco Webex, Zapier, and Typeform.{{Cite web |title=Integrations |url=https://www.notion.so/integrations/gate/refresh |access-date=2023-10-27 |website=Notion |language=en-us |archive-date=2023-10-27 |archive-url=https://web.archive.org/web/20231027000752/https://www.notion.so/integrations/gate/refresh |url-status=dead }}

Notion is made up of blocks (These blocks are similar to elements in HTML). This allows users to customize a page by adding and moving blocks in various ways. In June 2021, Notion released a synced block, which is a type that can be linked and displayed across multiple pages, keeping the content contained within the synced block in sync between copies.{{Cite web |last=Frank |first=Thomas |date=2021-05-10 |title=Notion Blocks: Everything You Need to Know |url=https://thomasjfrank.com/notion-blocks-guide/ |access-date=2023-05-02 |website=Thomas Frank |language=en-US |archive-date=2023-05-02 |archive-url=https://web.archive.org/web/20230502030316/https://thomasjfrank.com/notion-blocks-guide/ |url-status=live }}

One of Notion's features is its databases. Databases are used for storing information and can hold any number of rows and columns. By default, each row will have two pre-populated properties: 'Name' and 'Tags'. Users can add more properties, such as date, checkbox, multi-select, URL, and more. When creating databases, users can choose to either create it 'inline', within an already existing page, or as its own page.{{Cite web |last=Los |first=Sija |date=2022-12-09 |title=The Only Tutorial You'll Need to Get Your Notion Up and Running |url=https://medium.com/@Ramblingsofa20something/the-only-tutorial-youll-need-to-get-your-notion-up-and-running-1837657bbc5d |access-date=2023-05-02 |website=Medium |language=en}} One database can have multiple views, including tables, lists, kanban boards, galleries, calendars, etc.{{Cite book| publisher = Publishing House of Electronics Industry| isbn = 978-7-121-42125-9| last = 少数派| script-title = zh:高效信息管理术：26天打造你的信息管理系统| trans-title = Efficient Information Management Techniques: Build Your Information Management System in 26 Days| access-date = 2025-02-28| year = 2021| url = https://book.douban.com/subject/35644325/}}

One property type that can be added to Databases is a Formula property. Formula properties can leverage Notion Formulas{{Cite web |title=Formula syntax & functions – Notion Help Center |url=https://www.notion.com/help/formula-syntax |access-date=2025-01-08 |website=Notion |language=en-us}} code, a JavaScript-like language. Formula properties receive a row in a database as context. The language can be utilized to write code that outputs custom data based on the data and relations in the database row.

The following example shows a Formula-based property that sorts a list of related "Routines" by a numeric "Checked" property in a related database and then displays the output with a custom format.prop("Routines")

/**

* First we take the related "Routine" objects and sort them by

* the Checked number property. Multiplying by -1 sorts them in reverse order.

*/

.sort(current.prop("Checked") * -1)

/**

* Now we loop over (or map over) each related page and return a formatted

* display of the data which builds a new list of text lines.

*/

.map(

current.format() + ": " +

current.prop("Checked").format().style("blue") +

" checked"

)

/* Finally we join the list with a newline character */

.join("\n")

Notion users can make and use templates. Notion hosts its own template gallery, where users can browse through templates made by other Notion creators. However, not all of these templates are free to use. Some creators profit from selling Notion templates. Jason Ruiyi Chen, from Singapore, made $239,000 by selling his Notion templates to his Twitter audience. Thomas Frank, a YouTuber with 2.8 million subscribers as of February 2023, made $1 million in 2022.{{Cite web |title=The YouTuber Making $1 Million Selling Notion 'Templates' |url=https://www.theinformation.com/articles/the-youtuber-making-1-million-selling-notion-templates |access-date=2023-05-02 |website=The Information |date=14 February 2023 |archive-date=2023-05-02 |archive-url=https://web.archive.org/web/20230502030317/https://www.theinformation.com/articles/the-youtuber-making-1-million-selling-notion-templates |url-status=live }}{{Cite web |last=Courter |first=Emily |title=I made $239,000 this year selling budgeting and productivity templates online. It's the perfect business to start as a one-person team. |url=https://www.businessinsider.com/selling-notion-template-twitter-marketing-gum-road-digital-product |access-date=2023-05-02 |website=Business Insider |language=en-US |archive-date=2023-05-02 |archive-url=https://web.archive.org/web/20230502030316/https://www.businessinsider.com/selling-notion-template-twitter-marketing-gum-road-digital-product |url-status=live }}

Notion AI is a feature of Notion that uses artificial intelligence to generate first drafts of content including blog posts, emails, pros and cons lists, using just the user’s prompt. Designed for workflow efficiency, it’s described by CEO Ivan Zhao as “quickly providing a rough draft that users can then refine.” The feature leverages large language models to understand context and produce relevant responses. In addition to creating written content, the tool can also assist in brainstorming, editing suggestions, and idea expansion.{{Cite web |last=Pierce |first=David |date=2022-11-16 |title=Notion is using AI to automatically write your blog posts, job descriptions, and poetry |url=https://www.theverge.com/2022/11/16/23460904/notion-ai-notes-writing-machine-learning |access-date=2025-03-12 |website=The Verge |language=en-US}} In 2025, Notion AI was updated to include AI-powered answers from connected tools like Google Docs and Slack, proactive suggestions when highlighting text, and PDF analysis abilities.{{Cite web |date=2024-09-25 |title=The New Notion AI Wants to be Your All-in-One Work Assistant |url=https://www.maginative.com/article/the-new-notion-ai-wants-to-be-your-all-in-one-work-assistant-2/ |access-date=2025-03-27 |website=Maginative |language=en}}

Notion Calendar integrates time management with the workspaces and databases within Notion. It allows you to see and manage your professional and personal events in one application, syncing with Google Calendar for consolidated scheduling. With Notion Calendar, you can link database entries to calendar events, enabling efficient planning and task tracking. To get started, users download the app, connect their calendar accounts, and can then integrate their Notion workspaces and databases for a unified view of tasks and schedules.{{Cite web |last=Schaad |first=Raphael |date=2024-01-17 |title=Introducing Notion Calendar — an integrated calendar for work and life |url=https://www.notion.so/blog/introducing-notion-calendar |access-date=2024-04-17 |website=Notion |language=en-us |archive-date=2024-04-20 |archive-url=https://web.archive.org/web/20240420220352/https://www.notion.so/blog/introducing-notion-calendar |url-status=live }}

Notion also offers different types of partnerships,{{Cite web |title=Become a Notion partner |url=https://www.notion.so/become-a-partner |access-date=2024-04-17 |website=Notion |language=en-us |archive-date=2024-04-17 |archive-url=https://web.archive.org/web/20240417063340/https://www.notion.so/become-a-partner |url-status=live }} with various focuses:

• Technology Partner Program: Your product + Notion platform = new tools for Notion users.
• Channel Partner Program: Support unique needs of Notion customers and grow your business.
• Startup Partner Program: Offer your startup network free Notion access and resources.
• Affiliate Partner Program: Refer Notion to friends and followers and earn unlimited rewards.

Some of Notion's current partners include: Zoom, Slack, Github, Google Drive, AWS, Asana, Figma, and Typeform.

Notion has a four tiered subscription model: Free, Plus, Business, and Enterprise.{{cite web|url=https://www.notion.so/pricing|title=Notion Pricing Plans|access-date=2023-01-07|archive-date=2017-10-29|archive-url=https://web.archive.org/web/20171029042702/https://www.notion.so/pricing|url-status=live}} Users can also earn credit via referrals. As of May 2020, the company changed the Personal plan to allow unlimited blocks.{{Cite web|last=Newton|first=Casey|date=2020-05-19|title=Notion just removed the biggest limit on its free plan|url=https://www.theverge.com/2020/5/19/21261811/note-taking-app-notion-free-plan-personal-use-unlimited-blocks|access-date=2021-11-07|website=The Verge|language=en|archive-date=2021-11-22|archive-url=https://web.archive.org/web/20211122234152/https://www.theverge.com/2020/5/19/21261811/note-taking-app-notion-free-plan-personal-use-unlimited-blocks|url-status=live}} Notion also offers a free student plan called "Notion for education".{{Cite web |title=Notion for education |url=https://www.notion.so/product/notion-for-education |access-date=2024-04-21 |website=Notion |language=en-us |archive-date=2024-04-21 |archive-url=https://web.archive.org/web/20240421093503/https://www.notion.so/product/notion-for-education |url-status=live }}

• Collaborative real-time editor
• Document collaboration
• Obsidian (software)
• Comparison of note-taking software

{{reflist}}

• {{Official website|https://www.notion.so/}}

{{Notetaking software}}

{{Task management software}}

Category:Note-taking software

Category:Collaborative real-time editors

Category:Collaborative software

Category:Proprietary wiki software

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Category:IOS software

Category:Software companies based in California

Category:Business software

Category:Applications of artificial intelligence