Wikipedia:Meetup/NYC/August-2017#Sign up

Wiki NYC has grown to the point where it is not possible for all project participants to be informed of all organizational decisions. At the same time, Wiki NYC invites individuals to join particular committees to participate in certain discussions. Here are the active committees

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1. Strategic plan committee
2. Wiki NYC's most recent published strategic plan was in 2011.
3. This needs to be updated by 30 September
4. Various planning notes are available, including from the [https://docs.google.com/document/d/1aRvv6pYAW1qPdjukywkAR6LQdeJpVfEic-aOVLaA5kI/edit?usp=sharing summer board retreat]
5. participants include XGC, Richard, Jim, and Meg
6. Annual report committee
7. Wiki NYC has to get an annual report to its major sponsor, the Wikimedia Foundation
8. every institutional partner also wants an annual report for their Wikimedia engagement
9. Wiki NYC also needs a public-facing general report to offer to anyone
10. participants include Lane
11. Budget committee
12. sets annual budget
13. includes president and treasurer
14. Audit committee
15. audits expenses in budget
16. excludes president and treasurer
17. Executive committee
18. includes president of chapter
19. point of contact for upkeep of Wikimedia Foundation affiliation agreement and chapter status
20. schedules ends to longer term board discussions to make decisions in a timely manner
21. includes president, Richard, and treasurer, Pete
22. Annual plan committee
23. Wiki NYC's annual plan includes its recurring annual projects and other activities
24. the annual plan is closely related to the annual grant request to the Wikimedia Foundation
25. works with budget committee and annual report committee
26. includes Richard, Pete, and Esther
27. Governance committee
28. keeps records of who are main points of contact for any committee
29. recruits for committee volunteers
30. includes Richard, Esther
31. Sponsorship committee
32. Solicits contributions from any source. Historically this has meant in-kind contributions from partner organizations
33. Records the donation
34. Thanks the donor
35. facilitates discussions about which kinds of sponsorship are acceptable
36. includes Abhishek, Lane
37. Travel committee
38. responds to small travel grant requests
39. oversees all Wiki NYC funded travel
40. Solicits for Wiki NYC volunteers to attend wiki events on behalf of the chapter, including the annual Wikimedia Conference
41. Includes Lane
42. Membership committee
43. keeps the record of Wiki NYC members
44. develops package of member rights and benefits
45. confirms right to vote in chapter election
46. includes Richard and Megan
47. Branding committee
48. develops Wiki NYC's home page
49. makes Wiki NYC press kit available
50. develops branding materials, including logo, stationary, event advertisements
51. includes Richard and Esther
52. Board meetup committee
53. organizes WikiWednesday salons
54. Organizes Action=History monthly event
55. organizers other board meetings
56. includes Ann, Lane

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A brief informal discussion among the meetup attendees revealed the following tasks to be considered important by at least some, which may inform the more formal committee formation at the next meetup (chapter meeting), while some of the following may pertain equally to all committees.

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• assessment
• define how to measure and document effort and success
• record meetup contributions (lightning talks etc.; at least the titles)
• prepare handout for event (directed in particular at newcomers)
• branding
• logo design
• graphic design (“[The annual report] needs to pop!”)
• learn outreach from the DC full-time outreach manager
• fish purveyance/food for events
• review and approval of travel mini-grants
• internal-event organization (meetups)
• record-keeping re: members
• record-keeping re: finance
• keep postings about events in sync (meetup.com, WP, …)
• write and disseminate newsletter
• rethink connections with institutions vs. individuals (institutional members?)
• capture meeting minutes for inclusion in newsletters
• research management best-practices for non-profits (Non-Profit Quarterly, Non-Profit Coordinating Committee of New York)
• disseminate best practices for wiki events (edit-a-thons etc.)
• coordinate/provide WP training
• train the trainers
• improve the chapter’s self-presentation
• create fee schedule and policy for edit-a-thons solicited by for-profit entities
• assess and discuss sponsorship offers and the catches they come with
• create sponsorship guidelines
• reach out to free-culture/open-culture partners (as per the chapter’s purpose)
• coordinate efforts to communicate with members
• investigate social-media platforms regarding suitability for outreach/communication with members

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{{meetup}}

;Recent edit-a-thons, etc.

Since last WikiWednesday

• -Wikimania, Wiki-train recap

• Wikimedia NYC membership groups/committees
• c:COM:VP#A discussion about support for MP3 on Commons
• T152297: Add state or city level geotargeting to CentralNotice

;Upcoming events

• Annual Meeting, September 27
• [http://www.ohny.org/weekend/overview Open House New York] Wikimedia Commons photo contest, October 14-15
• Wikipedia Asian Month, November 2017
• World AIDS Day 2017 editathon @ The Center Tuesday 21 November
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5 minutes; includes other discussions and skill-shares
Sign up here!

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Comments / feedback / suggestions about food and/or for food selection? Please let us know!

• pizza / Russian pies, maybe

• [https://en.wikipedia.org/wiki/Wikipedia:Meetup/NYC Wikipedia Meetup - NYC] (main events page)
• [https://meta.wikimedia.org/wiki/Wikimedia_New_York_City Wikimedia New York City]
• [https://meta.wikimedia.org/wiki/Free_Culture_Alliance_NYC Free Culture Alliance NYC]

== Sign up ==

{{Meetupsig}}

• —Roman Spinner (talk)(contribs) 07:19, 22 August 2017 (UTC) (scheduling conflict)
• FULBERT (talk) 12:21, 24 August 2017 (UTC) - sorry, I have a work commitment the final Wednesday this month.
• Emjackson42 (talk) 13:44, 30 August 2017 (UTC) Sorry, all. Have a conflict. See you next month!

• —Roman Spinner (talk)(contribs) 02:58, 27 July 2017 (UTC)
• FULBERT (talk) 17:11, 7 August 2017 (UTC)
• Hi all, I'm a noob, so I'm not sure how to sign up for this. But here I am! --Dave2021
• kosboot (talk) 19:00, 22 August 2017 (UTC)
• Blue Rasberry (talk) 19:25, 22 August 2017 (UTC)
• Pharos (talk) 11:20, 24 August 2017 (UTC)
• Hannah Silverman (talk) 12:20, 24 August 2017 (UTC)
• Jim.henderson (talk) 17:03, 24 August 2017 (UTC)
• Mozucat (talk) 17:36, 24 August 2017 (UTC)
• Jeremyb (talk) 18:30, 24 August 2017 (UTC)
• Finally a date without a scheduling conflict. :) Newyorkbrad (talk) 21:47, 24 August 2017 (UTC)
• Barbara (WVS) (talk)- coming from Pittsburgh to NYC. Where is a good place to stay? Is hotel Pennsylvania any good, it's in my price range. Barbara (WVS) ✐ ✉ 22:09, 26 August 2017 (UTC)

::{{ping|Barbara (WVS)}} That hotel hosts Hackers on Planet Earth which is a highly wiki-friendly event. The cheapest and best options are probably with AirBNB, but if you need standard dependable lodging at a hotel then that place works. Blue Rasberry (talk) 21:05, 28 August 2017 (UTC)

:::Blue, can you come a little early? Since I am going to be in town for the whole day on the 30th, I want to make the most of it. Barbara (WVS) ✐ ✉ 23:05, 28 August 2017 (UTC)

::::{{ping|Barbara (WVS)}} I definitely will be at the meeting venue at 6 (one hour early). I will email you... Blue Rasberry (talk) 21:46, 29 August 2017 (UTC)

• HugoHelp (talk) 15:27, 28 August 2017 (UTC)
• A21sauce (talk) 00:57, 29 August 2017 (UTC)
• Scottandrewhutchins (talk) 19:24, 29 August 2017 (UTC)
• Becksguy (talk) 22:15, 29 August 2017 (UTC)
• — Dispenser 19:23, 30 August 2017 (UTC)
• Another noob here. =) Tqrahman (talk) 22:46, 30 August 2017‎ (UTC)
• BlaueBlüte (talk) 23:19, 30 August 2017 (UTC)
• — Rhododendrites ^talk \\ 00:11, 31 August 2017 (UTC)